Flexfield Security Rules

Flexfield security rules control access to specific segment values by responsibility. These rules can be set up for any or all segments. Security rules are tied to a responsibility, which is in turn associated with users. In this practice, you will create a rule preventing users from viewing an account. You will assign the rule to the General Ledger Super User responsibility.
Note: Before you can use security for a flexfield segment, you must enable security both at the value set level and at the segment level.

Define your Security Rule
Responsibility: System Administrator
1- (N) Security > Responsibility > ValueSet > Define. In the Find window, select Key Flexfield and find the ACCT segment of the INAM Chart of Accounts structure for the Accounting Flexfield in the General Ledger application.

2- In the Security Rules region of the Define Security Rules window, enter information in the following fields:
• Name: INAM_SR01
• Description: INAM Security Rule 01
• Message: INAM_SR01 GL responsibility cannot use account 4110.
In the Security Rule Elements region, enter following information Security Rule Elements:
Type      From      To
Include   0000      zzzz
Exclude  4110      4110

Save your work.
Assign your Security Rule
1- Click (B) Assign. In the Security Rules region of the Assign Security Rules window, enter information in the following fields:
• Application: General Ledger
• Responsibility: General Ledger Super User
• Name: INAM_SR01

Save your work.
Test your Key Flexfield
After defining your value sets, segments, and values, navigate to the Accounting Flexfield to test the results of your work. To view the Accounting Flexfield, you will perform the beginning steps in the process for creating your accounting structure and then view the accounting flexfield you created earlier in this practice.
Responsibility: General Ledger Super User
1- (N) Setup > Financials > Accounting Setup Manager > Accounting Setups.
2- In the Accounting Setups window, search by Ledger INAM_COA, click (B) Go.
3- Select Update Accounting Options icon.

4- In the Primary Ledger region, click the Update icon for Ledger Options.

5-Click (B) Next to access the Update Ledger: Ledger Options window.
6- In the Year End Processing region, click the Search icon for the Retained Earnings Account field to display the list of values. The Accounting Flexfield appears.
7- Enter values in the Accounting Flexfield to test your work.

8- Cancel your entries and exit without saving.